Interview Pack Templates

Legally Compliant Interview & Recruitment Pack (South Africa)

Make confident, fair, and legally defensible hiring decisions with our Interview Pack – Legally Compliant, a comprehensive recruitment toolkit designed for South African employers, HR teams, and labour consultants.

This pack provides everything you need to run a structured, objective, and compliant recruitment process, while protecting your business from unfair discrimination claims, CCMA disputes, and POPIA violations.

✅ Why this Interview Pack matters

Poorly structured interviews and inconsistent hiring practices expose employers to serious legal risks under the Labour Relations Act (LRA), Employment Equity Act (EEA), and POPIA. This interview pack ensures that every stage of recruitment is:

• Fair and non-discriminatory
• Job-related and objective
• Properly documented
• Legally defensible

It creates a clear audit trail showing that hiring decisions were based on merit, skills, and operational requirements, not bias or prohibited criteria.

📂 What’s included in the pack

This professionally drafted interview pack includes:

📝 Job Advertisement Template

A compliant job advert template aligned with the Employment Equity Act, ensuring:

• Non-discriminatory wording
• POPIA-compliant handling of applicant data
• Clear, job-related requirements

📋 Shortlisting Template

An objective screening sheet to assess candidates fairly based on:

• Qualifications
• Relevant experience
• Skills match
• Employment stability
• Salary and notice period alignment

This helps demonstrate consistent and fair shortlisting decisions.

🎤 Structured Interview Questions

Carefully designed interview questions covering:

• Qualifications and skills
• Behavioural competencies
• Work ethic and accountability
• Integrity and confidentiality

Includes guidance on questions you may not legally ask, protecting interviewers from accidental non-compliance.

📊 Interview Scoring Sheet

A clear scoring framework that allows panel members to:

• Score candidates objectively
• Compare candidates fairly
• Justify hiring decisions

Perfect for panel interviews and second-round evaluations.

⚖️ Interviewer Compliance Guide

A practical legal guide outlining:

• Prohibited interview questions
• Allowed and job-related questions
• Best practices for record keeping
• POPIA-compliant storage of interview records

This section is invaluable for training managers and interview panels.

📞 Reference Check Template

A structured reference-check form to:

• Verify employment history
• Assess reliability and performance
• Document reference outcomes consistently

✔ Final Decision & Appointment Form

A formal decision record capturing:

• Interview outcomes
• Panel recommendations
• Operational justification

This protects the employer if a hiring decision is later challenged.

🎯 Who this pack is for

• Small and medium businesses
• HR managers and administrators
• Recruitment agencies
• Labour consultants
• Line managers involved in hiring
• Businesses preparing for audits or CCMA matters

🚀 Key benefits

• Reduces legal and compliance risk
• Promotes fair and objective hiring
• Saves time and standardises recruitment
• Creates defensible hiring records
• POPIA-aligned data handling
• Ideal for audits, disputes, and internal governance

📄 Format & usability

• Ready-to-use templates
• Easy to adapt per role
• Printable or digital
• Suitable for repeated use

This Interview Pack – Legally Compliant gives employers peace of mind by ensuring recruitment decisions are professional, fair, and legally sound from advert to appointment